Please read this Policy carefully, before using the Website or PRS’ services pertaining thereto or otherwise, so you can fully understand our practices in relation to Personal Information, before we begin processing your information. By accessing the Website and/or otherwise registering for and/or using PRS’ services, you are agreeing to be bound to the terms hereof and all applicable laws and regulations, and you agree that you are responsible for compliance with same. If you do not agree to the terms hereof, you are prohibited from accessing and using the Website or any service offered or provided herein or otherwise by PRS.
PRS recognizes principles and requirements of applicable law (including, without limitation, the General Data Protection Regulation (“GDPR”) adopted by the European Union) pertaining to privacy of information (collectively, “Privacy Directives”). PRS will, so far as is reasonably practical, comply with applicable Privacy Directives with a view to ensuring that all data is:
- fairly and lawfully processed
- obtained and used solely for specific and clearly stated purposes
- adequate, relevant, and not excessive
- accurate and up-to-date
- not kept for longer than necessary
- processed in accordance with your rights
- not transferred to third parties without adequate protection.
1 – What is “Personal Information”
This Policy undertakes to protect the “personal data” or personal information of individuals wherever located and covers many processing activities, including collection, storage, consultation, transfer, and destruction, of this data. “Personal data” means any and all information relating to an identified or identifiable natural person. You can be identified from information such as your name; email address; home, work and/or mobile phone numbers; home and or work addresses; professional designations and titles; and passport number. You may also be identifiable from information such as an online identifier, IP address, unique device ID or cookie.
2 – Data Collected by PRS
When using the Website, registering for or using PRS’ services, including registering to attend PRS meetings, you may provide information online, over the telephone, in writing or otherwise in connection with such activities. During these processes, you may share with us personal information about yourself which generally includes contact information (such as name, age, gender, postal address, email address, etc.), demographics pertaining to your profession, professional designations and/or titles and payment information (including credit/debit card information).
Personal Information may also be collected, or your IP address logged, when you visit the Website. Such information allows PRS to understand how you use the Website in order to improve your experience. Information regarding your computer, your connection to the Website (such as your browser type, operating system and platform) and your user history (including, but not limited to, your session information, page errors and the length of your visits to specific pages within the Website) may also be collected.
3 – How PRS Uses Personal Information
PRS may use Personal Information you provide for purposes such as:
- Carrying out a registration made by you;
- Fulfilling your requests for services (including purchases);
- Processing payment information when you register for a PRS meeting or otherwise purchase services from PRS;
- Customizing content and otherwise improving the content and overall look and feel of the Website and our services;
- Contacting you;
- Conducting research;
- Emailing advance notice of and/or invitation to events;
- Sending email to confirm your registration;
- Looking up and printing your physical badge for a conference, meeting or other event
- Generating certificates of attendance, credentials, etc. as may be applicable for your event;
- Tracking attendance at conferences, meetings, events or sessions;
- Recording and maintaining continuing education information for purposes of awarding and verifying continuing education attendance, participation, qualifications and credits;
- Providing support services; and
- Responding to and resolving complaints.
4 – How PRS May Share Your Data
It is PRS’ policy not to disclose, sell or rent any of your Personal Information to any individual, business, government entity or other outside party except to:
- provide services you have requested from us;
- in response to a validly-issued subpoena, court order or other legal process;
- when necessary to establish or exercise our legal rights or defend against legal action;
- where you request PRS to do so;
- share with conference, meeting and event organizers;
- share with third parties involved in the conference, meeting or event process (e.g., hotel booking companies);
- potentially share with exhibitors at the event;
- allow other attendees to contact you if you sign up for communications.
PRS may also use return email addresses to answer email we receive from you. Such addresses are not used for any other purpose.
Once your data has been shared with a third party, PRS no longer has direct control over that information, but we require our contractors and others who help us provide the Website and services to agree to follow applicable Privacy Directives.
Your personal information will not be collected for use that is in violation of the law or unrelated to that discussed in this policy
5 – Your Rights
We recognize that all personal information you submit to PRS belongs to you, and that we use your data only with your permission. You have the following specific rights:
- Informed: We will tell you exactly how we use your data in clear, plain language.
- Consent: PRS will not store or use your data without your consent. If we get your data from a membership organization or another source, we will ensure through a contract that they are also compliant with GDPR consent regulations.
- Access and Portability: View and download all personal data PRS may store.
- Modification: Request corrections, changes or updates to any personal data PRS stores.
- Erasure: Request that PRS purge all personal identifying information at any time.
If you have any complaints on our processing of your Personal Information or if you believe that we have breached our own privacy policies or applicable law, we encourage you to contact us. However, please note that applicable EU data protection laws provide you with a right to lodge a complaint with the competent supervisory authority as well; however, we ask that you please attempt to resolve any issues with us first.
6 – How We Protect Personal Information/Data Security
This Policy reflects a comprehensive approach to privacy and data security that complies with applicable Privacy Directives and generally accepted best business practices.
Specific privacy and data security measures include the following:
- No sensitive personal information such as credit card numbers, bank account numbers, passport, and social security numbers, is stored on PRS’ servers.
- PRS follows generally accepted best practices for secure software development.
- All data is stored on physically secure hardware.
- Personal data is secured behind network firewalls and access requires login credentials.
- All data processed through Websites is encrypted in transit.
- In the unlikely event of a data breach, PRS has policies in place to promptly notify affected parties.
- Data security is regularly audited by third parties.
7 – Right of Access
Should you wish to view, modify, or erase your data, you can make that request by sending an email to firstname.lastname@example.org
8 – Third Party Websites
To the extent that the Website contains links to other, third-party websites, we encourage you to take reasonable precautions when sharing your Personal Information on third-party websites. Please be aware that we have no control over the content and practices of such other sites and cannot accept responsibility for their respective privacy or use policies.
1 – Use License/Ownership
Permission is granted to temporarily download one copy of the Website content which we make available to Website users on the Website (the “Website Content”) for individual, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not (a) modify or copy the Website Content; (b) use the Website Content for any commercial purpose, or for any public display (commercial or non-commercial); (c) attempt to decompile or reverse engineer any software contained on the Website; (d) remove any copyright or other proprietary notations from the materials; or (e) transfer the materials to another person or “mirror” the materials on any other server.
The Website is our proprietary property and all source code, databases, functionality, software, Website designs, audio, video, text, photographs, and graphics on the Website (collectively, the “Website Proprietary Components”) and the trademarks, service marks, and logos contained therein (the “Marks”) are owned or controlled by us or licensed to us, and are protected by copyright and trademark laws and various other intellectual property rights and unfair competition laws of the United States, foreign jurisdictions, and international conventions. The Content and the Marks are provided the Website “AS IS” for your information and individual use only. Except as expressly provided in this Policy, no part of the Website and no Content or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose whatsoever, without our express prior written permission.
This license shall automatically terminate if you violate any of these restrictions and may be terminated by us at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.
2 – Disclaimer
The materials on the Website are provided on an “as is” basis. PRS makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights.
Further, we do not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on the Website or otherwise relating to such materials or on any sites linked to this site.
3 – Limitations
In no event shall we or our directors, officers, employees, agents, vendors or suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use the materials on the Website or services, even if we or our authorized representatives have been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.
4 – Accuracy of materials
The materials appearing on the Website could include technical, typographical, photographic or other errors. We do not warrant that any of the materials on the Website are accurate, complete or current. We may make changes to the materials contained on the Website at any time without notice. However, we do not make any commitment to update the materials.
5 – Interruptions
We cannot guarantee the Website and services will be available at all times. We may experience hardware, software, or other problems or need to perform maintenance related to our Website and/or services, resulting in interruptions, delays, or errors. We reserve the right to change, revise, update, suspend, discontinue, or otherwise modify the Website at any time or for any reason without notice to you. You agree that we have no liability whatsoever for any loss, damage, or inconvenience caused by your inability to access or use the Website during any downtime or discontinuance of the Website. Nothing in this Policy will be construed to obligate us to maintain and support the Website or to supply any corrections, updates, or releases in connection therewith.
6 – Electronic Communications, Transactions and Signatures
Visiting our Website, sending us emails, and completing online forms constitute electronic communications. You consent to receive electronic communications, and you agree that all agreements, notices, disclosures, and other communications we provide to you electronically, via email and on the Site, satisfy any legal requirement that such communication be in writing. YOU HEREBY AGREE TO THE USE OF ELECTRONIC SIGNATURES, CONTRACTS, ORDERS, AND OTHER RECORDS, AND TO ELECTRONIC DELIVERY OF NOTICES, POLICIES, AND RECORDS OF TRANSACTIONS INITIATED OR COMPLETED BY US OR VIA THE SITE. You hereby waive any rights or requirements under any statutes, regulations, rules, ordinances, or other laws in any jurisdiction which require an original signature or delivery or retention of non-electronic records, or to payments or the granting of credits by any means other than electronic means.
7 – Term and Termination
C – Miscellaneous
1 – Changes to This Policy
As stated above, we may, from time to time, change this Policy. We encourage you to visit and review this Policy frequently to stay informed. Other changes, including amendments made to the Policy to comply with legal requirements, will become effective immediately upon their initial posting.
2 – Indemnification
You agree to defend, indemnify, and hold us harmless, including our affiliates, and all of our respective directors officers, agents, contractors, partners, and employees, from and against any loss, damage, liability, claim, or demand, including reasonable attorneys’ fees and expenses, made by any third party due to or arising out of: (a) your use of the Website or any of our services, whether within the Website or otherwise; (b) breach of the terms of this Policy; (c) your violation of the rights of any third party, including but not limited to intellectual property rights; or (d) any harmful act toward PRS or any other user of the Website. Notwithstanding the foregoing, we reserve the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify us, and you agree to cooperate, at your expense, with our defense of such claims. We will use reasonable efforts to notify you of any such claim, action, or proceeding which is subject to this indemnification upon becoming aware of it.
3 – Governing Law
This Policy is governed by and construed in accordance with the laws of Texas and you irrevocably submit to the exclusive jurisdiction of the courts in Texas having jurisdiction over PRS’ principal office in Houston, Texas.
4 – Accessibility
Should you have any problems accessing any portion or materials on this website, please contact us at email@example.com.
5 – How to Contact PRS
If you have any concerns or questions with respect to any matter covered by this Policy, you may contact us at the following email address: firstname.lastname@example.org
Last updated on 3/31/2023